Archive for September, 2013

AWCI Board Of Directors Meeting 05/07, 2013

Friday, September 6th, 2013

Minutes of AWCI Board Of Directors Meeting

Conference Call via gotomeeting

May 7, 2013 7:00pm CST

Board Members Present:
Manuel Yazijian
Terry Kurdzionak
Henry Kessler
Fred White
Jordan Ficklin
Tom Nesbit
Jason Ziegenbein
Ron Landberg 

Board Members Not Present
David Douglas
Wesley Grau
Justin Shiver
Michal Blazczyk 

Non Voting or Guests Present:
Paul Wadsworth
Keith Rosser
Mark Miller 

Meeting called to order at 7:12pm CST 

This meeting is being recorded by Manuel and we have a quorum per Paul Wadsworth. 

Discussion on Magazine Team is ahead of schedule.  June issue is in the works and July issue will be out 1st week of July. 

2013 05-07 #1 Motion made by Ron Landberg, 2nd by Henry Kessler to make Terry Kurdzionak current secretary to fill the vacated seat by David Douglas. 

Vote taken – Passes Unanimously 

Mark Miller Joined at 7:20pm CST 

Discussion on when the audit is to be completed, and how to let the membership know what is going on and what has happened.  

Discussion on getting a new Executive Director (E.D.)  Tom P. is no longer receiving compensation, and Jim L. receiving compensation until July 19th. 

Need to get the AWCI office and Board back to an “US” atmosphere and not a “WE & THEM” atmosphere.  Culture change is needed between the staff and Board. 

Discussion on who & what the E.D. should be and do.  The new E.D. should be mentored by Keith to get acclimated into the new role. 

Discussion with Keith about the IRA Plan currently in place. (Board was told that none of the staff has contributed to their IRA’s, therefore AWCI will discontinue contributing) 

2013 05-07 #2 Motion made by Henry Kessler, 2nd by Fred White – Move to eliminate annual IRA contributions for employees.  

Motion passed Unanimously 

2013 05-07 #3 Motion made by Jordan Ficklin, 2nd by Henry Kessler – Move to support acting executive Director Keith Rosser in eliminating all employee “Comp” time as of July 1, 2013. 

Motion passed Unanimously 

Discussion on new job titles for office staff. 

2013 05-07 #4  Motion made by Henry Kessler, 2nd by Tom Nesbit – Move that we accept the job titles proposed by the acting Executive Director Keith Rosser, for the new contract employees as well as that for employees Dana Boll and Daniela Ott.

Dana Boll – Creative Director, Magazines and Books
Kathy Ortt – Editor
Betsy Young – Marketing Director
Daniela Ott – Education Coordinator 

Motion passed – 1 abstention: Fred White 

Discussion on when and where the 2013 Convention should take place. Also discussion on face to face meeting to be held in Dallas at Henry Kessler’s business’ conference room for the finance committee & Executive board June 29th. 

2013 05-07 #5 Motion made by Terry Kurdzionak, 2nd by Fred White – Move that the annual meeting for the 2013 be held from September 26-28, 2013, at a place to be determined by the convention committee. 

Discussion as to where to have meeting and best prices for air fare and hotels.  Terry is working on finding most ideal location, and will report her  findings to board in due time. 

Motion passed – Unanimously 

Discussion on putting survey on back of ballot.  What questions should be asked and types of responses received.  

2013 05-07 #6 Motion made by Ron Landberg, 2nd by Henry Kessler – move to approve Keith Rosser’s proposal to do a survey on the back of the ballot for this year’s election, in order to establish a baseline from the voting members. 

Motion passed – unanimously 

2013 05-07 #7 Motion made by Fred White, 2nd by Terry Kurdzionak – to adjourn the meeting. 

Motion passed – Unanimously 

Meeting adjourned 9:25pm CST. 

Submitted by Beth Grau

AWCI Board Of Directors Meeting 06/04, 2013

Friday, September 6th, 2013

Minutes of AWCI Board Of Directors Meeting

Conference Call via gotomeeting

June 4, 2013 7:00pm CST

Board Members Present:
Manuel Yazijian  
Terry Kurdzionak
Henry Kessler
Wesley Grau 
Fred White
Jordan Ficklin
Jason Ziegenbein
Ron Landberg
Justin Shiver
Michal Blazczyk
David Douglas 

Board Members Not Present
Tom Nesbit 

Non Voting or Guests Present:
Paul Wadsworth
Keith Rosser
Mark Miller
Beth Grau 

Attendance taken at 7:00pm CST 

Meeting called to order at 7:12pm CST 

This meeting is being recorded by Manuel and we have a quorum per Paul Wadsworth. 

Discussion on Archie Perkins contract. 

Discussion on Computer issues in office.  Keith Rosser is taking care of.  

Discussion on financial issues.

2013 06-04 #1  Motion made by Henry Kessler, 2nd by Fred White – AWCI request that ELM loan $20K to AWCI, to be paid back in 2 months at no interest. NOTE:  request came from Keith Rosser in order to meet financial obligations.

Motion passed unanimously 

Discussion on hiring a new Executive Director (E.D.). 

2013 06-04 #2 Motion made by Henry Kessler, 2nd by Jason Z. – Motion for the BOD to go into Executive session with Keith Rosser and Mark Miller.

Motion passed – unanimously

Recording stopped for Executive meeting – 9:15pm CST for  45 Minutes

Recording started up again after Executive session

Discussion on Archie’s Contract to be signed.

2013 06-04 #3 Motion made by Fred White, 2nd by Ron Landberg, to Sign Archie Perkins Contract on publishing books.

Motion Passes

Terry Kurdzionak – opposes

Discussion on approving April’s minutes.

2013 06-04 #4 Voting to approve minutes.  Motion passes unanimously. 

2013 06-04 #5 Motion  to adjourn meeting by Wesley Grau, 2nd by Ron Landberg –

Motion passed – Unanimously 

Meeting adjourned 10:36pm CST. 

Respectfully submitted by Beth Grau

AWCI Board Of Directors Meeting 06/25, 2013

Friday, September 6th, 2013

AWCI Board of Directors Meeting Via conference call
Tuesday June 25, 2013
7 pm Central time

Board members present:
● Manuel Yazijian
● Michal Blazczyk
● Jason Ziegenbein
● Tom Nesbit
● Jordan Ficklin
● Terry Kurdzionak
● Henry Kessler
● Wes Grau
● Justin Shiver
● David Douglas
● Fred White
● Ron Landberg

Non Voting/Guests present
● Paul Wadsworth, parliamentarian
● Dennis Warner, Past President
● Beth Grau, Recorder of minutes

Meeting called to order at 7:05pm Central time.

Motion 2013_ 06_ 25 #1  Jordan Ficklin moved to approve May 7th meeting minutes.  2nd by David Douglas

Motion passed

Motion 2013_06_25 #2  to approve June 4th meeting minutes by Ron Landberg, 2nd by Justin Shiver.
Motion passed

Discussion on situation with office staff concerning current employees and Keith.  The Executive Board needs to keep rest of board apprised of the goings on within the issues of day to day operations.

Motion 2013 06_25 #3  made by Henry Kessler to go into executive session, 2nd by Justin Shiver at 7:25pm
Motion passes

Motion 2013_06_25 #4 to go out of executive session by Wesley Grau, 2nd by Henry Kessler.

Moved out of executive session at 8:28pm

Discussion to leave structure of AWCI as is.
Every Board member was asked their opinion and viewpoint on the situation;
What the Executive Director should be expected to do.

Some feel we need a strong marketing person, capable of travel to meet members of the watch and jewelry industry to learn what is needed, promote our courses and offerings, develop alliances, etc., while also managing our creative and editorial staff in the creation of HT, and also interacting on the same level cooperatively with our Educational Director and our part time CFO and bookkeeper. Others feel we need a
top person responsible for all. Some would like this person to have watchmaking experience, nonprofit experience, small organization management experience, etc. These all must be weighed.

Motion 2013_ 06_25 #5 made by Wesley Grau,  2nd by Ron Landberg to keep current structure in place with addendum that allows education and bookkeeper to address the BOD.

Keep the current structure of staffing, allowing for staff to communicate with the ED, and the ED communicates with the EC, who communicates with the BOD. If any employee feels their manager is harming them or the org, then they move up one level, even if that means jumping to the EC.

Employee – Manager – ED – EC – BOD

Motion Passed, one abstention

Discussion on the Executive Director position and qualifications:
Proven Leadership,

Discussion on salary and Benefits

Henry sending Keith letter to draft qualifications for ED advertisement. 

Voted to keep structure as is

Motion 2013_06_25 #6 on spare parts from Jordan Ficklin:

I move to rescind the Spare Parts Policy adopted by the board of directors on October 16, 2009 and replace it with the statement below:
 
The American Watchmakers-Clockmakers Institute stands in support of all watchmakers and timepiece owners. 
 
We declare that the best way for manufacturers to provide service to their customers is to support a diversified service network which includes independent watchmakers, retailers, and service centers and to allow customers to choose where they would like their timepiece serviced. Manufacturers who freely distribute technical information, brand specific tools, and training to interested watchmakers will improve the service experience for their customers and create both goodwill and loyalty. Watchmakers who deliver high quality customer service by adhering to the standards & practices of the American Watchmakers-Clockmakers Institute will, in turn, earn the loyalty of their customers.
 
We encourage all watchmakers whether self-employed, working in a retail environment, or employed by the manufacturer, to strive for excellence and abide by the standards and practices set forth by AWCI.  Access to genuine spare parts is critical to this endeavor and as such we call upon manufacturers and distributors of timepieces to make spare parts available at fair and reasonable prices to all watchmakers. 
 
I move that the attached letter be emailed to membership immediately and that the same letter be published in the next edition of Horological Times.  This same policy should be added to the policy manual. 

Motions were seconded by Justin Shiver for discussion

A lengthy discussion ensued and each board member gave his/her opinion on the spare parts situation and its impact on our membership.

Roll call vote to adopt the motion, all in the affirmative except for Wes Grau who had to leave the meeting prior to the vote.

Motion to adjourn made by Ron Landberg, second by Terry Kurdzionak
Meeting adjourned at 9:35 PM Central time.

These minutes were started by Beth Grau and completed by Terry Kurdzionak

     Respectfully submitted,

     Terry Kurdzionak